How to Update Authorized Signatory on GST Portal

After registering for GST, taxpayers have the option to modify their registration details through an amendment application. This article outlines the procedure for changing the authorized signatory on the GST portal.

Core and Non-Core Amendments and Their Prerequisites

Changes to GST registration fields are categorized into core and non-core amendments, each with different approval requirements.

What are Core Fields in an Amendment Application?

Amendments to core fields necessitate approval from GST authorities. These fields include:

• Changes to the business’s legal or trade name, provided the Permanent Account Number (PAN) remains the same.
• Adding or removing key personnel such as partners, managing directors, or Karta in a Hindu Undivided Family (HUF).
• Alterations to the principal place of business or adding an additional place of business, excluding changes across states.

What are Non-Core Fields in an Amendment Application?

All registration application fields not categorized as core fields are considered non-core. These fields can be edited directly, and any changes automatically update the taxpayer’s registration without requiring approval from a tax official.

Unchangeable Fields via Amendment Application

Certain fields cannot be modified using the amendment of registration application:

• Changes to the Permanent Account Number (PAN).
• Modifications to the business constitution that lead to a change in the PAN.
• Relocating the place of business from one state to another.

Eligible Persons for Filing Amendment Applications

The following entities are eligible to submit an amendment application:

• New registrants.
• Normal taxpayers.
• Registrants under TDS/TCS, embassies, UN bodies, and other notified entities with Unique Identification Numbers (UINs).
• Non-resident taxable persons.
• GST practitioners.
• Online Information and Database Access or Retrieval (OIDAR) Service Providers.

Step-by-Step Guide to Changing the Authorized Signatory on the GST Portal

Follow these steps to update the authorized signatory on the Goods and Services Tax portal:

Step 1: Access the GST portal by logging in with your credentials.

Step 2: Navigate to the menu by selecting Services, then Registration, and finally, Amendment of Registration Non-core Fields.

Step 3: The screen will display various tabs for data editing. Click on the “Authorized Signatory” tab. Upon selection, the current authorized signatory’s details will be visible. To add a new signatory, click the ‘Add New’ option.

Step 4: Input the details of the new authorized signatory, including their email ID and mobile number, along with other relevant information. After filling out all necessary fields, click the ‘Save’ option.

Step 5: Proceed to the “Verification” tab. Here, you must:

• Check the verification box.
• Choose the name of the authorized signatory from the provided drop-down list.
• Enter the place of submission and select an option for digitally signing the application (either using a Digital Signature Certificate (DSC) or Electronic Verification Code (EVC)).

Step 6: A “Successful Submission” message will appear on the screen once the application is submitted. An acknowledgment will be sent to the previously registered email address and mobile number within 15 minutes.

Step 7: After receiving the acknowledgment, log back into the GST portal and select the “Authorized Signatory” tab again.

Step 8: Deselect the primary authorized signatory checkbox for the old signatory and then select the newly added signatory as the primary authorized signatory.

Step 9: Verify the new email ID and mobile number associated with the recently added signatory.

Step 10: Go back to the “Verification” tab and submit the application using either DSC or EVC.

Step 11: Following successful submission, an acknowledgment will be sent to both the new email address and the new mobile number.