Guide to Generating Consolidated E-Way Bills

Shipping numerous consignments in a single vehicle can pose challenges, especially when managing multiple invoices. The consolidated e-way bill offers an effective solution for such scenarios. This single document, known as EWB-02, aggregates details from various individual e-way bills. Transporters or suppliers who need to move multiple goods in one conveyance can efficiently utilize this feature available on the official e-way bill portal.

Essential Requirements for Consolidated E-Way Bill Generation

To generate a consolidated e-way bill, certain conditions must be met:

• Successful registration on the e-way bill portal.
• Possession of all relevant invoices, bills, or challans for the goods being transported.
• The user must be a registered transporter or have already created the individual e-way bills.
• For road transport, either the Transporter ID or the vehicle number is mandatory.
• For transportation by rail, air, or ship, the Transporter ID, transporter document number, and the document’s date are required.
• Furthermore, all individual e-way bill numbers for consignments grouped into a single conveyance must be available.

Step-by-Step Procedure for Creating a Consolidated E-Way Bill

Follow these instructions to generate a consolidated e-way bill:

1. Access the e-way bill portal by logging in.
2. On the dashboard, locate and select the ‘Consolidated EWB’ option from the left-hand menu, then choose ‘Generate new’.
3. Input the necessary information, which includes:
   • The chosen transport mode (e.g., Rail, Road, Air, Ship).
   • The ‘From State’ selected from the available drop-down list.
   • The exact ‘Vehicle Starts From’ location where the goods begin their journey.
   • The ‘Vehicle No.’
   • The individual EWB numbers; other relevant fields will automatically populate based on these entries.
4. After all details are accurately entered, click ‘Submit’.

Upon successful submission, Form EWB-02 will display, featuring a distinct 12-digit consolidated e-way bill number. It is crucial to print this document and ensure it accompanies the goods during transit via the specified mode and conveyance.

How to Generate Consolidated E-Way Bills in Bulk

The e-way bill platform also supports the generation of multiple consolidated e-way bills simultaneously. To utilize this feature, users must prepare an Excel file containing the consolidated e-way bill details and convert it into a single JSON file using the EWB bulk convertor. The procedure is as follows:

1. Prepare an Excel file with all consolidated e-way bill information and convert it into a single JSON file, ensuring it is ready for upload to the e-way bill portal.
2. Log into your e-way bill portal account. From the ‘Consolidated EWB’ menu, select the ‘Generate Bulk’ option.
3. Browse and select the prepared JSON file from your system, then click ‘Upload & Generate’ to complete the process.

How to Print Consolidated E-Way Bills

To obtain a physical copy of your consolidated e-way bills, follow these instructions:

1. Navigate to either the ‘e-way bill’ or ‘Consolidated EWB’ section and select the ‘Print Consolidated EWB’ sub-option.
2. Input the specific 12-digit consolidated e-way bill number, or the relevant e-way bill number, then click ‘Go’.
3. Once the e-way bill or consolidated e-way bill is displayed, select either the ‘Print’ or ‘detailed print’ button to proceed.

Re-generating Consolidated E-Way Bills

This functionality allows transporters and taxpayers to update vehicle information associated with a specific consolidated e-way bill. The ‘Re-generate’ option is accessible within the consolidated EWB section of the portal.